Request IRP credentials or change your vehicle registration

What you can change online

You can change the following information about your vehicle registration through License Express:

• Name of the vehicle’s registered owner
• Gross vehicle weight (GVW)—the combined weight of your vehicles, passengers, and cargo
• Number of axles
• Whether the vehicle pulls a trailer
• Whether the vehicle transports hazardous materials
• Whether the vehicle transports milk
• Whether the vehicle travels less than 10,000 miles
• Whether the vehicle is under lease
• Carrier responsible for safety, including their:
  • Name
  • U.S. Department of Transportation (USDOT) number
  • Federal Employer Identification Number (FEIN)
• Whether the vehicle is commercial or combination
• Jurisdiction weights

What you can’t change online

You can’t change the following information about your vehicle registration through License Express:

• Vehicle Identification Number (VIN)
• Title jurisdiction
• Title number
• Vehicle type
• Vehicle make
• Vehicle model year
• Fuel type—unless you didn’t fill this in on your last renewal
• Vehicle color—unless you didn’t fill this in on your last renewal
• Unladen weight—the weight of your vehicle without passengers or cargo
• Combined gross vehicle weight (GVW)--License Express calculates this for you
• Combined axles—License Express calculates this for you
• Factory price or manufacturer’s suggested retail price (MSRP)—unless you didn’t fill this in on your last renewal

Gather the required information

To request IRP credentials in License Express, you’ll need:

• A current, stamped copy of the Federal Heavy Vehicle Use Tax form (2290) from the IRS for all vehicles with:
  • A combined gross vehicle weight of 55,000 lbs. or more.
  •  A purchase date of 60 days or more ago.
• A copy of the lease agreement, if your vehicle is operating under another carrier’s U.S. Department of Transportation (USDOT).
  • If the leased vehicle is no longer under the jurisdiction of the U.S. Department of Transportation (USDOT), you’ll also need a Leased Vehicle listing form.
• Your bank account and routing numbers or your credit card number, depending on how you want to pay for the new credentials.

If you’re a service agent acting on behalf of a customer who wants to request IRP credentials and have power of attorney, you can follow the same instructions as the account owner.

Request IRP credentials or change your vehicle registration

Follow the steps below to request credentials for an IRP fleet vehicle. You can also make changes to your vehicle registration.

1. On the “Summary” page, find the section for your IRP fleet. Under the “Registration” heading, choose “View Registration.”

2. In the main navigation, choose “Vehicles.”

3. You’ll see a table listing your fleet’s vehicles. In the row for the vehicle you need credentials for, choose “Change.”

4. Under the “Identification” heading, you can change some information about your vehicle registration. See steps 4a to 4e for details:

1. Enter the unit or owner equipment number.
2. License Express will auto-fill the Vehicle Identification Number (VIN). You can’t change this.
3. Enter the name of the vehicle’s registered owner. Note: This will likely be blank. Under IRP regulations, you must provide the owner’s name on your registration.
4. License Express will auto-fill the title jurisdiction. You can’t change this.
5. License Express will auto-fill the title number. You can’t change this.

5. Under the “Vehicle” heading, you can change some information about your vehicle registration. See steps 5a to 5l for details:

1. License Express will auto-fill vehicle type, make, and model year. You can’t change these.
2. If “Fuel Type” is blank, select this vehicle’s fuel type from the dropdown menu.
3. If “Color” is blank, select the vehicle color from the dropdown menu.
4. Enter the gross vehicle weight.
5. License Express will automatically calculate combined gross vehicle weight (GVW). You can’t change this.
6. Enter the vehicle’s number of axles.
7. License Express will automatically calculate the vehicle’s combined axles. You can’t change this.
8. Under “Does the vehicle pull a trailer?” choose either the “Yes” or “No” option.
9. Under “Does the vehicle transport hazardous material?” choose either the “Yes” or “No” option.
10. Under “Does the vehicle transport milk?” choose either the “Yes” or “No” option.
11. Under “Does the vehicle travel less than 10,000 miles?” choose either the “Yes” or “No” option.
12. Choose the “Next” button.

6. Under “Is this vehicle under lease?” choose either the “Yes” or “No” option.

Note: Here, "lease" refers to carrier safety. This means we need information about who is responsible for the safety of this vehicle. This section is not about the lessee or lessor on the vehicle title.

7. Under the “Carrier Responsibility for Safety” heading, you can change the following information about the carrier who is responsible for the safety of this vehicle:

• Operator name
• USDOT number
• FEIN

8. Under the “Purchase” heading, you can change some information about your vehicle registration. See steps 8a to 8e for details:

1. Under “Was the vehicle purchased new by the current owner?,” License Express will automatically choose either the “Yes” or “No” option. This will be the same option you chose when you added this vehicle to License Express. You can’t change this.
2. License Express will auto-fill the purchase date and purchase price. You can’t change these.
3. If “Factory Price (MSRP)” is blank, enter the dollar amount. Note: This will likely be blank. Under IRP regulations, you must provide the vehicles factory price or MSRP on your registration.
4. If the “Factory Price (MSRP)” is blank and you don’t know the dollar amount, check the box next to “I do not know my vehicle factory price.”
5. Choose the “Next” button.

9. Under the “Commercial or Combination?” heading, choose the “Commercial” option if your vehicle is a bus, dump truck, log truck, or box truck. Otherwise, choose the “Combination” option. Choose the “Next” button.

10. License Express will auto-fill the gross vehicle weight (GVW) for all the jurisdictions your vehicle will travel in. An exception is Quebec, which also asks for your vehicle’s total number of tires.

You can change these jurisdiction weights for your vehicle as follows:

1. If you choose “Use Combine GVW/Axles,” License Express will auto-fill the gross vehicle weight (GVW) or number of axles.
2. If you choose “Use Max Weight,” License Express will auto-fill the maximum weight or number of axles.

11. Under “Save these weights for future use?” choose the “Yes” option if you want to save these weights and use them in the future. Choose the “No” option if you don’t want to reuse these weights.

12. Choose the “Next” button.

13. Indicate whether you want a replacement license plate and/or month tab.

Note: We’ll automatically send your new year tab and cab card once we approve your request.

1. Under “Request a Replacement License Plate,” choose the “Yes” option if you need a new back license plate.
2. Under “Request a Replacement Month Tab,” choose the “Yes” option if you need a new month tab.

14. Choose the “Next” button.

15. Under the “Vehicle” heading, License Express will show some of the information you entered about the vehicle.

16. Under the “Documents” heading, review the documents we’ll need. These may include:

• Current stamped copy of the Federal Heavy Vehicle Use Tax form (2290.)
• Washington vehicle registration (Validated Copy of Record.)
• Signed cab card
• Lease agreement
• Gross weight certificate

17. Choose the “Add Attachment” button and select the file you want to upload. Then enter a name that describes the document. For example:

• For “Heavy Vehicle Use Tax (2290),” you can enter the name “Heavy use form 2290.”
• For “Lease Agreement,” you can enter the name “Lease.”

18. After you upload the documents we need, choose the “Submit” button.

19. In “Confirmation” popup, choose the “OK” button to submit the attachments.

If you want to change the files you attached or attach more files, choose the “Cancel” button. Then repeat steps 16 to 18.

20. If you want to print your confirmation page, choose the “Print” button. Otherwise, choose the “Continue” button to go back to the vehicle registration page.

21. If you need to request credentials for another vehicle, repeat steps 2 to 20. When you’re finished requesting credentials, go to step 22.

22. You must pay for your new credentials before we can send you them. To do so, choose “Make a Payment.” To learn more, read our guide on how to make a payment.

After you request IRP credentials

We’ll verify the information you provided. We may contact you with questions at any time while we work to verify your information. Watch your email inbox or your mailbox, depending on the method of communication you chose.

If we need changes, we’ll tell you why. You can try again once you have the correct information or documents.

After we process your request and payment, we’ll mail your new year tab and any replacement credentials you ordered. You’ll also receive your cab card through License Express, which you’ll need to print. Learn how to print a cab card.