Set up a new IRP account

Gather the required information

To set up an account, you’ll need the following information:

• Your U.S. Department of Transportation (USDOT) number
• Your physical address, which must be in Washington
• Your mailing address, if different from your physical address
• 3 documents that verify the location of your established place of business
• Contact information for your fleet, including email addresses and phone numbers

Documents that verify your established place of business

You can use any of the following documents to verify your established place of business. Each document must be different. For example, you may use 1 phone bill, 1 utility bill, and 1 copy of a federal income tax return. You may not use 2 phone bills—such as one from May and one from June—and 1 utility bill.

These must be for your business, not for personal expenses.

• Your business license from the Department of Revenue (DOR)
• Your driver license
• Your federal income tax return for your business · Your Federal Motor Carrier Safety Administration (FMCSA) Form MCS-150
• Your lease or mortgage document for your business
• A property tax notification · Your business information document from the Secretary of State website
• A telephone bill
• A utility bill, such as a water or power bill
• A vehicle registration for your business
• Other documents, such as:
  • Your Uniform Commercial Code (UCC) license
  • An insurance policy for your business

If you’re appointing a service agent

If you’re setting up an account for yourself and appointing a service agent, you’ll also need:

• The service agent’s Federal Employer Identification Number (FEIN) or Social Security number (SSN)—whichever they use when paying their federal taxes.
• Your service agent’s contact information. · A signed and notarized power of attorney assignment form, which allows the service agent to manage your account.

If you’re a service agent setting up an account for someone else

If you’re setting up an IRP account so you can do business on a taxpayer’s behalf, you’ll need a signed and notarized power of attorney assignment form from them. This allows you to manage their account.

Set up an IRP account for yourself

If you’re a service agent, you can jump to instructions for setting up an IRP account as a service agent.

1. In the dropdown menu under “Select account to start registration,” select “IRP Fleet.” Choose the “Next” button.

2. Read the “New Account Registration” instructions, then choose the “Next” button.

3. Enter your IRP fleet information:

1. In the dropdown menu under “Carrier Type,” select the type of fleet you’re registering. You can choose from:
   • Exempt – Common
   • For Hire
   • Household Goods
   • Private
2. The “Open Date” box will auto-fill today’s date.
3. In the dropdown menu under “Registration Effective Month,” select the month you want your registration to start.
4. In the dropdown menu under “Are you using your own USDOT?”, select whether the USDOT number you’re entering is yours.
5. In the box under “USDOT,” enter your USDOT number. Then choose the “Validate USDOT” button.
   
   The USDOT number must be registered to your FEIN.
6. When License Express accepts the USDOT number, you’ll see a green check mark. Choose the “Next” button.
   

4. Verify your established place of business:

1. Enter your physical address.
2. Enter your mailing address. If your physical and mailing addresses are the same, you still must enter it twice.
3. Upload 3 documents we can use to verify your established place of business. In each dropdown menu under “Address Verification Document,” select the type of document you’re uploading.
4. Choose the “Choose file” button and select the file you want to upload.
5. License Express will auto-fill the “Document Verified On” box with today’s date.
6. Once you’ve added 3 documents, choose the “Next” button.
   

5. Enter a contact for your IRP fleet:

1. Enter your contact’s name.
2. Enter your contact’s email address.
3. In the dropdown menu under “Country,” select the country for your contact’s phone number. License Express will automatically select “USA.”
4. Enter the contact’s area code.
5. Enter the contact’s phone number.
6. Optional: Enter the contact’s extension.
7. Choose the “Next” button.
   

6. Choose whether you want to appoint a service agent:

1. If you want to appoint a service agent, choose the “Yes” option and choose the “Next” button.
2. If you don’t want to appoint a service agent, choose the “No” option and choose the “Next” button. Skip to step 8.
   

7. Enter your service agent’s information:

1. In the dropdown menu under “Service Agent ID Type,” select the type of ID number this service agent has. It will be either their FEIN (or EIN) or their Social Security number (SSN). This will be the same number they use to file their federal income taxes.
2. Enter their FEIN or SSN.
3. Use the “Choose File” button to upload a signed and notarized power of attorney form. This allows your service agent to do business on your behalf.
4. In the “Effective From” box, enter or select the date from which the power of attorney form is effective.
5. Optional: Enter your service agent’s email address.
6. Optional: In the dropdown menu under “Country,” select the country for your service agent’s phone number. License Express will automatically select “USA.” Note: This is required if you choose to enter a phone number for your service agent.
7. Optional: Enter the service agent’s area code. Note: This is required if you choose to enter a phone number for your service agent.
8. Optional: Enter the service agent’s phone number. Note: This is required if you choose to enter a phone number for your service agent.
9. Optional: Enter the service agent’s extension.
10. Optional: Enter the physical address for your service agent. License Express will automatically validate it for you. You don’t have to use the “Unvalidated” button.
11. Choose the “Next” button.
    

8. Choose whether you want to set up another Prorate and Fuel Tax (PRFT) account, such as an IFTA or dyed diesel account:

1. If you want to set up another account, choose the “Yes” button. You can find more guides on our [guide parent page link with title] page.
2. If you’re finished setting up PRFT accounts, choose the “No” button.
   

9. Confirm your information:

1. If you need to update any information, use the “Previous” button to go back. Don’t use the “Back” button in your browser.
2. If your information is correct, choose the “Submit” button.
   

10. On the “Confirmation” screen, you can either choose the “Continue” button to go back to your dashboard or the “Print” button to print your confirmation page.

Set up an IRP account as a service agent

1. In the dropdown menu under “Select account type to start registration,” select “IRP Fleet.” Choose the “Next” button.

2. Read the “New Account Registration” instructions, then choose the “Next” button.

3. Enter the taxpayer’s IRP fleet information:

1. In the dropdown menu under “Carrier Type,” select the type of fleet you’re registering. You can choose from:
   • Exempt – Common
   • For Hire
   • Household Goods
   • Private
2. The “Open Date” box will auto-fill today’s date.
3. In the dropdown menu under “Registration Effective Month,” select the month you want their registration to start.
4. In the dropdown menu under “Are you using your own USDOT?”, choose whether the USDOT number you’re entering belongs to the taxpayer.
5. In the box under “USDOT,” enter their USDOT number. Then choose the “Validate USDOT” button.
   
   The USDOT number must be registered to the taxpayer’s FEIN.
6. When License Express accepts the USDOT number, you’ll see a green check mark. Choose the “Next” button.
   

4. Verify the taxpayer’s established place of business:

1. Enter their physical address
2. Enter their mailing address. If their physical and mailing addresses are the same, you still must enter it twice.
3. Upload 3 documents we can use to verify their established place of business. In each dropdown menu under “Address Verification Document,” select the type of document you’re uploading.
4. Choose the “Choose file” button and select the file you want to upload.
5. License Express will auto-fill the “Document Verified On” box with today’s date.
6. Once you have added 3 documents, choose the “Next” button.
   

5. Enter a contact for the taxpayer’s IRP fleet:

1. Enter the contact’s name.
2. Enter the contact’s email address.
3. In the dropdown menu under “Country,” select the country for the contact’s phone number. License Express will automatically select “USA.”
4. Enter the contact’s area code.
5. Enter the contact’s phone number.
6. Optional: Enter the contact’s extension.
7. Choose the “Next” button.
   

6. Enter your service agent information:

1. In the dropdown menu under “Service Agent ID Type,” select the type of ID number you have. It will be either your FEIN (or EIN) or your Social Security number (SSN). This will be the same number you use to file your federal income taxes.
   
   License Express may auto-fill the information you entered while setting up your account.
2. Enter your FEIN or SSN.
3. Use the “Choose File” button to upload a signed and notarized power of attorney form. This allows you to do business on the taxpayer’s behalf.
4. In the “Effective From” box, enter or select the date from which the power of attorney form is effective.
5. Optional: Enter your email address.
6. Optional: In the dropdown menu under “Country,” select the country for your phone number. License Express will automatically select “USA.” Note: This is required if you choose to enter your phone number.
7. Optional: Enter your area code. Note: This is required if you choose to enter your phone number.
8. Optional: Enter your phone number. Note: This is required if you choose to enter your phone number.
9. Optional: Enter your extension.
10. Optional: Enter your physical address. License Express will automatically validate it. You don’t have to use the “Unvalidated” button.
11. Choose the “Next” button.
    

7. Choose whether you want to set up another Prorate and Fuel Tax (PRFT) account, such as an IFTA or dyed diesel account:

1. If you want to set up another account, choose the “Yes” button. You can find more guides on our [guide parent page link with title] page.
2. If you’re finished setting up PRFT accounts, choose the “No” button.
   

8. Confirm your information:

1. If you need to update any information, use the “Previous” button to go back. Don’t use the “Back” button in your browser.
2. If your information is correct, choose the “Submit” button.
   

9. On the “Confirmation” screen, you can either choose the “Continue” button to go back to your dashboard or the “Print” button to print your confirmation page.

After you set up your account

We’ll verify the information you provided. We may contact you with questions at any time while we work to verify your information. Watch your email inbox or your mailbox, depending on the method of communication you chose.

If we don’t approve your account, we’ll tell you why. You can try again once you have the correct information or documents.